how to put last name, first in excel

Switch-first-and-last-name-in-Excel-with-comma.xlsx. These are the simple ways to reordering the first and last name. Popular Articles: The VLOOKUP Function in Excel COUNTIF in Excel 2016 How to Use SUMIF Function in Excel There are times when the names in the data are full names and you would like to split them into first names and last names (sometimes with middle names). Press the ENTER button. Then we shall concatenate those parts to make a new name format. Select the cell containing the first name (A2) followed by an ampersand (&). For this, we have some sets of First and Last name as shown below. In the generic version of the formula above, first is first name, and last is last name. So for this example, C3 would have the formula: =CONCATENATE(B2,” , “,A2). Finalise the separation In this way, you can have names joined exactly the way you like. Last Name. You can use the Left function, Right function and Find function to spit a full name to the first name and last name with following steps. Mostly peoples use cut and paste method to easily switch or flip name in Excel sheet. In column E, we want to get a joined text from the columns B, using the space as a separator. So, even if you delete the original two columns containing first and last names respectively, the combined column remains unaffected. Select the cell containing the last name (B2). If you have a first name, last name, and a middle name in cells A2, B2, and C2 respectively, your formula in D2 can be =CONCATENATE(A2,” “,B2,” “,C2). Combines the names above, separated by a comma (Fuller, Andrew) =CONCATENATE(A2," ",B2) Combines the names above, separated by a space (Nancy Davolio) Choose the column name or letter by which you want to sort the table. Here, we specified that if cell B2 is not blank (that means if a middle name exists), we want just the first character from the cell B2. Alternatively, you can just press CTRL+E on your keyboard (Command+E if you’re on a Mac). Fuller. Add &” ” after the cell reference for the first name. This is what we shall do in this method: Last_Name First_Name = First_Name Last_Name. You can also use retyping method of reverse the first name and last name within cells. Normally, in the Excel, the MID function which combines the SEARCH and LEN functions can help you to flip the first and last names as you need. But you can also use the & operator in this way: So, these are my methods to switch first and last names in Excel with a comma or without a comma. If Excel senses a pattern (in most cases it does), it will populate the first names in all other cells automatically. In our spreadsheet, the first and last names are separated by a space. I earn a small commission if you buy any products using my affiliate links to Amazon. You can do that by replacing everything before the last name with a blank so that you only have the last name left. Now you’ll find the first and last name combined in cell C2 but with space in between. First Name. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1) We can do this using any of the following Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&", "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&", "&LEFT(A3,SEARCH(" ",A3)-1), =MID(A4&", "&A4,SEARCH(" ",A4)+1,LEN(A4)+1), Last_Name First_Name = First_Name Last_Name. In the generic form, here are the formulas to combine first and last name in Excel: = first_name_cell &" "& last_name_cell CONCATENATE (first_name_cell," ", last_name_cell) In the first formula, concatenation is done with an ampersand character (&). num_chars is arbitary. To change that, you can add space within the formula. You will notice that the first name and last name are combined together alright, but without any space in between. You have full name in a single column and want to get the solution to separate them. 4. In this tutorial, I will focus on as many problems and their solutions as possible. If you now decide that you don’t want the original two columns anymore and delete columns A and B (in our example), you’ll get an error in all cells of the combined column. We cover the issue of middle names as well. Here's a quick method for sorting a list like the one above by last name. Put a space enclosed in double quotes (“ “), since you want the first and last name separated by a space. This is because it makes filtering and querying easier. You will get all the formulas and methods I have used in this article. I recently ran into a situation where I had an extensive list of last name, first name entries that our client wanted to see in first name then last name order. Select the cell containing the last name (B2). Place the cursor in cell C2. Press the Return Key. Step 4 Choose "A to Z" or "Z to A" in the Order drop-down list and click "OK" to sort the table. It is mainly used to join several text strings into one. Flash Fill works when Excel recognizes a pattern in your data and automatically fills in the other cells of the column with the same pattern for you. If you want to put the last name followed by a comma, followed by the first name, then instead of a space, put a comma within quotes. We especially like this method because it’s quick and accurate in most cases. 2) Switch the Order of the First and Last Name in Excel with Comma, 3) Switch the Order of the First and Last Name in Excel without Comma, 4) Using Excel Flash Fill Feature (for Excel version 2013 and later), 5) Using Text to Columns Feature of Excel, How to Separate Words in Excel Using Formula (Ultimate Guide), How to Merge Two Cells in Excel without Losing Any Data, How to Split Cells in Excel (The Ultimate Guide), 15 Best Online Excel Training Courses | Learn Advanced Excel Online, How to use point and click method in Excel [Make Formula Error-less], Find difference between two numbers (positive or negative) in Excel, How to apply same formula to multiple cells in Excel (8 easy ways), Excel formula to calculate percentage of grand total (4 Easy Ways), Adding and subtracting in Excel in one formula, Able2Extract Professional 15 Review 2020 (with 15% Discount), At first, make your desired output in the cell, Select the cells where the names are and then open the. Formula. 3# select Space option in Delimiters section box, then click “Next” button. In our example, your formula should now be: =CONCATENATE(A2,” “,B2). Now you can go ahead and delete the original columns if you need to. It detects and copies patterns very effectively, including capitalization and punctuation. Perfect! ExcelDemy is a place where you can learn Excel, Data Analysis, and other Office related programs. We shall try to give you a solution. We shall try to give you a solution. In this way, we shall split the names into their individual parts using Excel’s Text to Columns feature. Go back to your Excel workbook and type this formula into your Excel cell: =ProfessorExcelLastSaveDate() Please note: In order to show correct values for some of the formulas, you have to save your workbook first. Home » Quick Tip: Reverse Last Name, First in an Excel List. For inserting the date on which the workbook was saved the last time use the following VBA code. In the example, the active cell contains this formula: = RIGHT(B4,LEN(B4) - FIND("*",SUBSTITUTE(B4," ","*",LEN(B4) - LEN(SUBSTITUTE(B4," ",""))))) Also read: How to display Number as currency in Microsoft excel. In this method, we shall reverse First Name and Last Name in the following way: Last Name, First Name = First Name Last Name. Therefore, the first name will go to the first … Other Excel tutorials you may find useful: Set a Row to Print on Every Page in Excel, Extract URL from Hyperlinks Using Formula, 2021 © Spreadsheet PlanetPrivacy Policy | Sitemap, How to Merge First and Last Name in Excel (2 Easy Ways), Merge First and Last Name using Flash Fill, How to Split One Column into Multiple Columns in Excel, How to Make all Cells the Same Size in Excel (AutoFit Rows/Columns), How to Reverse a Text String in Excel (Using Formula & VBA). Excel separate first and last name using formulas [Right & Left] There is no doubt, Text to columns is a great tool to separate names in excel, but it has … Click on the first cell of the column where you want the combined names to appear. Under the Data tab, click on the Flash Fill button (in the ‘Data Tools’ group). Let’s use the same dataset as above and apply the CONCATENATE function to it: You’ll notice that since you’re using a formula, the result is dependent on the original cell values of first and last names. It’s now time to copy this formula to the rest of the cells in the column. We can do this using any of the following 3 Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(",",A2)-1)&" "&LEFT(A2,SEARCH(",",A2)-1), =REPLACE(A3,1,SEARCH(",",A3)+1,"")&" "&LEFT(A3,SEARCH(",",A3)-1), =MID(A4&" "&A4,SEARCH(", ",A4)+2,LEN(A4)-1). However, there may be times when you need to combine the first and last names back into one column. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Now you’ll find the first and last name combined in cell C2 with space in between. Here’s how you can use it to merge your first and last names. Is there any formula, default or programed, to solve this problem? If you’re using any version of Excel from 2013 onwards, you’ll get Excel’s flash fill functionality. So for our example, your formula now is =A2&” “&B2. Combines the names above, separated by a space (Nancy Davolio) =B3&", "&A3. In this method, we shall switch the order of the first and last name in Excel with a comma like the following: First Name Last Name = Last Name, First Name. Click “Next” button. Excel Formulas for Splitting Names into Parts Let’s look at them one by one. If we want to use a “Hi Firstname” salutation we need to split that and it’s easy to do. Sometimes a name might have more than two parts. The only difference between the two is the way they are used. We provide tips, how to guide and also provide Excel solutions to your business problems. Method 1. Once you have sorted all the columns by the last name column, you can remove the first name and last name columns so only the column with the combined names remains. 1# Select the range of cells that contains full name, then click on Data -> Text to Columns (under Data Tools group) 2# the “Convert Text to Columns Wizard” windows will appear.Then select Delimited radio button. If you want to have the first name, followed by the middle name’s initial, followed by the last name, then your formula in D2 can be =CONCATENATE(A2,IF(B2=””,” “,” “&LEFT(B2,1)&”.”),C2). Copy this formula to the rest of the cells in the column by double-clicking the fill handle (located at the bottom right of cell C2). Explore more articles on Excel text functions here. The bad news is, in Excel, there is no specific function to extract first and the last word from a cell directly. Depending on the problems, you might face many problems. We followed this by a dot operator and space. In the pop-up window that appears choose Delimited and click Next. Microsoft Excel is often used to store data including personal information like names, addresses, contact numbers, etc. Here is a tutorial that will help you create separate First Name and Last Name columns using formulas. Here, we are going to parse them such that, First name appears in Column A and last name appears in Column B. We want the merged full name to appear as the first name – a single space – then family (or last) name. You can replace the separating character with any character you need. Join First and Last Name Using the TEXTJOIN function This technique takes advantage of Excel’s pattern recognition capabilities. Our table consists of 3 columns: “First Name” (column B), “Last Name” (column C) and “Full Name” (column E). In the generic form of the formula (above), name is a full name, with a space separating the first name from other parts of the name. Setting up the Data We will set up … Hope you understood how to join first & last name in Excel. In this tutorial, we will look at two such methods. But if you have a special problem and you’re facing a problem to solve it, then let us know in the comment box. Suppose you have a dataset as shown below and you want to sort this data alphabetically using the last name. I hope you found this Excel tutorial useful! RIGHT has this structure: RIGHT(text,num_chars))text is the text to which you’re applying your formula.. num_chars tells RIGHT how many characters to the right it must pick from text. Insert Date Last Saved. A last name is all the letters (characters) to the right of the space.We’ll use Excel's RIGHT function to do that. In this case, you can use Excel’s Flash Fill feature. Another method of combining the First name and Last name is Concatenation in excel. Nancy. Since this method doesn’t involve a formula, it doesn’t depend on the original columns. Enter the function CONCATENATE, followed by an opening bracket. Combine First and Last Name in Excel – Example #2. Do the same for the second name, after you type two or three letters, Excel displays all combined first and last name for all names. Description (Result) =A2&" "&B2. The first method involves 2 steps. In this tutorial, we showed you two ways in which you can combine first and last names into a single column in Excel. Simply double click the fill handle (located at the bottom right of cell C2). By this, we can combine Texts, Numbers, Cell or any range of cells in a single cell. If you want to get the first name from a full name list in Column B, you can use the FIND function within LEFT function in excel. 3. Data that we will use in the examples. If your full name is last name first name format, to reverse the first and last names, please apply the following formula into a blank cell where you want to get the result: Then, drag the fill handle down to the cells that you want to use this formula, and all the first and last names have been reversed as below screenshot shown: A2&" "&A2: This part is used to join the cell co… Also, replace the first cell reference with the second cell reference and vice-versa. Let us assume you have the following set of first and last names: Below are the steps to merge the first and the last name using ampersand: That’s all, all your cells in column C3 contain full names in each row. Figure 2. Finally, we concatenated the value in C2 (the last name). In the example, the active cell contains this formula: = B4 & " " & C4 3) Switch the Order of the First and Last Name in Excel without Comma. For example, if your original first and last names started with small letters, you can capitalize the first letter of the first and last names in the combined cell and when you apply flash fill, it will automatically copy your pattern and capitalize the first letter for all the names. This guide provide quick way to split full name into First and Last name in Excel. Since Excel works on what’s in the parenthesis first (like in math), it will combine the first name, a space, and then a last name and put the correct capitalization on … You don’t have to spend time typing formulas. Separating Out Last Names. The ampersand (&) is more of an operator than a formula. Start typing the first name in the second cell. Please feel free to state your query or feedback for the above article. And then drag the fill handle down to the cells to apply this formula, then you can see all first and last names have been revered. I have a long name list (e.g. Select the cell containing the first name (A2) followed by an ampersand (&) Select the cell containing the last name (B2). Flip the first and last name in a column with a function. Open up the excel sheet which has the full names stored in Column A.Now, do a right click on the column header just next to it. There are some really easy ways in which you can combine two, three, or more chunks of text into one cell using Excel. Davolio. So for our example, your formula now is =A2&” “&B2. Related Articles: Join first and last name in excel. Select the column that contains your data; Data Tab – Data Tools – Text To Columns; In Step 1 of the Wizard select Delimited We do need a function which can extract this. 4# choose Destination Cell, such as: C1, then click “Finish” button. If you have any specific problems, let us know in the comment section. First we can use Text To Columns to split the First Name and Last Name. I knew this was something I could change in excel… In this article, I will show how to switch first and last names in Excel with a comma. Keyboard shortcut to open the Text to Columns wizard: ALT + A + E. In step 1 of 3, select the Delimited option and then click on the Next button. Sometime you need to flip the first and last name within the cell. We can use one of Excel's formulas to flip the first and last name quickly in a column with following steps: Enter the formula =MID(A2&" "&A2,FIND(" ",A2)+1,LEN(A2)) in a blank cell, says Cell C2. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. Home » How to Merge First and Last Name in Excel (2 Easy Ways). The process involves separating the text into two columns, one for the first name and one for the last name. So if you make any changes to the original values, they get reflected in the combined values. For example, Smith Joshua = Joshua Smith. Add &” ” after the cell reference for the first name. Now I have used the CONCATENATE function to join these cells and create a new name format. Think of the format of the combined text. The generic formula is as follows:=LEFT (B1,FIND (” “,B1)-1).… Split full name to first and last name =RIGHT (name,LEN (name)-FIND ("*",SUBSTITUTE (name," ","*",LEN (name)-LEN (SUBSTITUTE (name," ",""))))) Note that the name is a full name that contains a blank space between the first name and the last name. Andrew. This is because the formulas were all referring to cells in columns A and B, which don’t exist anymore. Please download the following Excel file that I have used to write this article. And this is how you can enter the first one. The CONCATENATE() function provides the same functionality as the ampersand (&) operator. This is a really cool technique. Add a new column next to the column with the original names and type the name part that you want to extract in the first cell (the first name in this example). Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&" "&LEFT(A3,SEARCH(" ",A3)-1). You will notice that the first name and last name are combined together alright, but without any space in between. The first step to sorting by the last name is to get the last name in a separate column. Enter the first and last name for the first row manually. Excel makes this process straightforward, and there are many different approaches you can take. On the next screen, select the Delimited option and click on the Next button. There are plenty of other ways in Excel, like using VB script, or the TEXTJOIN function (available in newer versions and Office 365). Now we need to tell Excel how to separate the two names. You have to use any given method which helps you to solve your problem. To change that, you can add space within the formula. A common problem is the full name is in the data in a single excel column. Steps to split full name into first and last name in Excel. Altogether, Excel will allow you to combine up to 255 different items. 1. It’s important to note though, that these are not the only two ways to do this. Select the entire Column containing Names > click on the Data tab in the top menu bar and click on Text to Columns option in “Data Tools” section. Bush, George W.) which I want to convert to George W. Bush. If you need to join separate first and last names together into a single full name, you can easily do so with concatenation using the ampersand (&) character. These two were the methods we found to be the simplest and applicable to all. Even I have shown how to switch names with three or more parts. Fortunately, you don’t need to do this manually. ...a cell where you have both first and last names or you want to extract product name from the product description cell. So let’s look at two of the ways we could easily do this in Excel. Text To Column & TextJoin. Then on the next screen choose Space and click Next once more: 4. Method 1: Using Convert text to column wizard When working with spreadsheets that contain names, keeping first and last names in separate columns is often convenient. In the same way, you can also set the pattern to have the last name followed by a comma, followed by the first name. STEP 1. Here’s how you can use Flash Fill to combine first and last names: This will copy the same pattern to the rest of the cells in the column…in a Flash! There are two formulas in Excel that let you combine first and last names into one cell. Click on the first cell of the column where you want the combined names to appear (C2). To avoid this, the best thing to do is convert the formulas of the combined co to permanent values by copying them and pasting them as values in the same column (Right-click and select Paste Options->Values from the Popup menu). The LEFT() function takes the specified number of characters starting from the left side of the text in a cell. Type first and last name for the first name. Select the cell containing the first name (A2) followed by a comma(,). The simple ways to do this manually “Next” button a cell create separate first name ampersand... One for the first name – a single column in Excel with a function which can extract this with character... Spreadsheets that contain names, addresses, contact Numbers, cell or any range of in. To extract product name from the product description cell this is because the formulas and methods I have used write... First_Name Last_Name above by last name combined in cell C2 but with space in between store including! Like the one above by last name with a function help you create separate first and. Effectively, including capitalization and punctuation approaches you can take including personal information like names, addresses, contact,... Any changes to the rest how to put last name, first in excel the cells in the column where you can also use retyping method Reverse! & ) operator of cells in the ‘ Data Tools ’ group ) handle ( located at the right... Please feel free to state your query or feedback for the first last! Separated by a space ( Nancy Davolio ) =B3 & '', `` &.... And delete the original columns this process straightforward, and other Office related programs suppose have. Data Tools ’ group ) one by one go to the original,... Retyping method of Reverse the first and last name us know in the second reference... Approaches you can enter the first how to put last name, first in excel will go to the original,. These two were the methods we found to be the simplest and to! '' `` & A3 you two ways to reordering the first name space enclosed in quotes. ( or last ) name process straightforward, and last names or you want to get the to... First … separating Out last names are separated by a space enclosed in double quotes ( “. To solve your problem quotes ( “ “ ), it will the! ”, “, B2 ) to write this article ampersand ( & ) operator back one... Single column in Excel with a blank so that you only have the formula above, is. We found to be the simplest and applicable to all names in all other cells automatically ’ find... All referring to cells in the comment section keyboard ( Command+E if you have to spend time formulas. Handle ( located at the bottom right of the first name in a column with a.! Ways ) First_Name = First_Name Last_Name buy any products using my affiliate links, meaning when you need to shown... Ways we could easily do this do that by replacing everything before the name! Learn Excel, Data Analysis, and other Office related programs and copies very! Have more than two parts suppose you have a long name list ( e.g used in this tutorial, concatenated... Mostly peoples use cut and paste method to easily switch or flip in! Therefore, the first step to sorting by the last name combined in cell C2 space... Name from the product description cell the right of cell C2 but with space in.., in Excel, there is no specific function to do this manually the CONCATENATE to... Data Analysis, and there are many different approaches you can add space within formula! Mostly peoples use cut and paste method to easily switch or flip name in the section. Join several text strings how to put last name, first in excel one column let’s look at them one by one of! A quick method for sorting a list like the one above by last name columns using formulas, B2.! We shall do in this method: Last_Name First_Name = First_Name Last_Name can also use retyping of..., separated by a dot operator and space be the simplest and applicable to.. Our example, your formula should now be: =CONCATENATE ( B2, ”, “ B2. You buy any products using my affiliate links to Amazon to do that can learn Excel, is. Click on the Next button saved the last name in a single space – then family ( last... Just press CTRL+E on your keyboard ( Command+E if you delete the original values, they get in! The first and last names are separated by a space enclosed in double quotes ( “ “ ), doesn! = First_Name Last_Name the space as a separator we provide tips, how to your..., ” “, A2 ) make a how to put last name, first in excel name format to make a new name format quick Tip Reverse. Easy to do that just press CTRL+E on your keyboard ( Command+E if you need combine... Used in this way, we can combine Texts, Numbers, etc so that only... Into two columns, one for the above article date on which the workbook was saved last. The Flash fill feature to sorting by the last name combine first and names... Show how to Merge your first and last name is all the formulas were all referring to cells in separate... T exist anymore, B2 ) C1, then let us know in generic... Of first and last names or you want the merged full name in a single column in Excel – #! Date on which the workbook was saved the last name ) there is no specific to... Data Analysis, and other how to put last name, first in excel related programs use it to Merge first and last name are together. Opening bracket problems and their solutions as possible the rest of the cells in the comment.... Without any space in between C2 ( the last name you two ways in which you can also retyping! ( in most cases it does ), it will populate the first last... Last time use the following Excel file that I have a dataset as shown below Excel! 2013 onwards, you don ’ t have to spend time typing formulas =CONCATENATE B2. Now I have used the CONCATENATE ( ) function provides the same functionality as the ampersand ( ). Add & ” ” after the cell containing the first name were the methods we found be. Steps to split the first step to sorting by the last name Concatenation... Will show how to display Number as currency in Microsoft Excel is used... Doesn ’ t need to tell Excel how to display Number as currency in Microsoft Excel copy formula... By last name E, we can use Excel’s Flash fill button ( in most it! The text in a separate column B2 ) as: C1, then click “Finish” button, we can Texts! The simplest and applicable to all Destination cell, such as: C1, then let us know in second... A quick method for sorting a list like the one above by last name Concatenation... This post may contain affiliate links, meaning when you need to do this problem to solve this?. Date on which the workbook was saved the last name, and other Office related programs receive a commission ll., first is first name tell Excel how to display Number as in... To sorting by the last name ( B2 ) as currency in Microsoft is. The one above by last name name combined in cell C2 but with space in between cell, as! ( the last name with a blank so that you only have the formula using any of. Concatenate function to join several text strings into one column or last ) name a with... Which I want to get the last name left or you want the first –! And methods I have used in this article, I will focus on as many problems their. Starting from the left ( ) function takes the specified Number of characters starting from the description. One by one ( “ “ ), since you want to a... Have full name in Excel is last name as shown below have the formula ( A2 ”. `` & B2 Next once more: 4 some sets of first and last name in Excel.. Quick way to split full name into first and last name, first in an Excel list the of! Names with three or more parts in most cases it does ) since... Second cell place where you want to get the last name combined in cell )... 2 easy ways ) easy ways ) the formula add space within the cell containing the last name ( )! & A3 Texts, Numbers, etc columns, one for the above article opening bracket bush... In Excel, there may be times when you need to do that how to put last name, first in excel TEXTJOIN function I have how! Articles: join first and last name in Excel the bottom right of text. Or more parts to write this article, I will show how to display Number as in. The ampersand ( & ) operator way you like which I want to use a Firstname”! ( Result ) =A2 & '' `` & A3 reordering the first and last name as shown and! This guide provide quick way to split full name into first and last name Excel. Ampersand ( & ) is more of an operator than a formula, but without any space between! To sorting by the last name is Concatenation in Excel a “Hi Firstname” salutation we need to flip first... Detects and copies patterns very effectively, including capitalization and punctuation the Amazon Services Associates. And vice-versa quick way to split full name in a single column in Excel have names joined the! Product name from the product description cell together alright, but without any space in between name a! ( in the comment section Data tab, click on the Flash fill feature manually... Name list ( e.g you’re facing a problem to solve it, then click “Next” button click the!

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